County Clerk
The County Clerk is an elected official with a four-year term of office. Many duties of the Clerk are set by state statute. To carry out these duties, the Clerk's office has four major divisions of responsibility.
Recording
The recording division keeps a permanent public record of real estate transactions, liens, mining claim locations, plats and partitioning maps.
Elections
The elections division is responsible for maintaining voter registration and activity system, as well as conducting and administering all elections in the county, including primary and general elections for cities, schools, and special service districts.
Records Management
The records management divisions scans and stores records, which must be preserved permanently, or for some records, maintenance for a specified period of time. Additionally, the Clerk is responsible for maintaining the preservation of historical county records.
Judicial
The judicial division is responsible for the maintenance of the official proceedings and docketing of the Probate and Juvenile Departments as well as the County Court judicial functions.
Other Duties
The County Clerk also acts as clerk for the Board of Property Tax Appeals (BOPTA); maintains a permanent record of the official proceedings and actions taken by the County Court; issues marriage licenses; provides Notary Public services; maintains the County Survey records for the County Surveyor; and serves as the County Registrar for the State Vital Records office, issuing death certificates and birth certificates.
A note from your County Clerk - March 17, 2020
These are clearly unprecedented times and I appreciate your patience as all of us determine our societal, workplace, and personal response to this world-wide pandemic. I am aware of challenges in the workplace to minimize risk and one of the following ways is to record documents through eRecording.
In response to the COVID-19 coronavirus outbreak, Wheeler County (among other Oregon Counties) may have limited public access to its offices at some point in the future. If you have real property related documents that need to be recorded, you may consider e-Recording as an option. eRecording provides the ability to record documents with the Wheeler County Clerk via one of four approved eRecording service providers. Utilizing an account with one of these service providers, customers can simply scan the original document and attach the electronic image and appropriate fees. The electronical instrument is transmitted by a secure connection to the County Clerk’s office for processing. Documents are typically recorded the same business day if all required elements are present in the instrument.
Below are contact information to our eRecording Business Partners. I encourage each business unit through the State of Oregon to consider the importance of this vital service offered through one of the eRecording partners. Their services will provide continuity of operations while protecting employees and our constituents.
Contact any of Wheeler County’s approved eRecording partners to learn more and get started with this process:
Simplifile
5072 North 300 West
Provo, UT 84604
Phone: 800-460-5657
CSC ERecording Solutions
2711 Centerville Road
Wilmington, DE 19808
Phone: 866-652-0111
eRecording Partners Network, LLC
400 Second Ave. S.
Minneapolis, MN 55401
Phone: 888-325-3365
Indecomm Global Services
2925 Country Drive
St. Paul, MN 55117
Phone: 877-272-5250
Contact Information
Public Office Hours:
Monday - Friday
8:00 am - 12:00 pm
1:00 pm - 4:00 pm
County Clerk
Term Ends: 2024 Elected 11/3/2020
Brenda Snow Potter
701 Adams St., Ste. 204
PO Box 327
Fossil, OR 97830
Phone: (541) 763-2374
Fax: (541) 763-2026
Deputy Clerk
Bev Osborn
701 Adams St., Ste. 204
PO Box 327
Fossil, OR 97830
Phone: (541) 763-2373
Fax: (541) 763-2026
