County Clerk

The County Clerk is an elected official with a four-year term of office. Many duties of the Clerk are set by state statute. To carry out these duties, the Clerk's office has four major divisions of responsibility. 

 

Recording

The recording division keeps a permanent public record of real estate transactions, liens, mining claim locations, plats and partitioning maps.

 

Elections

The elections division is responsible for maintaining voter registration and activity system, as well as conducting and administering all elections in the county, including primary and general elections for cities, schools, and special service districts.

 

Records Management

The records management divisions scans and stores records, which must be preserved permanently, or for some records, maintenance for a specified period of time. Additionally, the Clerk is responsible for maintaining the preservation of historical county records.

 

Judicial

The judicial division is responsible for the maintenance of the official proceedings and docketing of the Probate and Juvenile Departments as well as the County Court judicial functions.

 

Other Duties

The County Clerk also acts as clerk for the Board of Property Tax Appeals (BOPTA); maintains a permanent record of the official proceedings and actions taken by the County Court; issues marriage licenses; provides Notary Public services; maintains the County Survey records for the County Surveyor; and serves as the County Registrar for the State Vital Records office, issuing death certificates and birth certificates. 

 

 

 

A note from your County Clerk -                                               March 17, 2020

 

These are clearly unprecedented times and I appreciate your patience as all of us determine our societal, workplace, and personal response to this world-wide pandemic.  I am aware of challenges in the workplace to minimize risk and one of the following ways is to record documents through eRecording. 

 

In response to the COVID-19 coronavirus outbreak, Wheeler County (among other Oregon Counties) may have limited public access to its offices at some point in the future. If you have real property related documents that need to be recorded, you may consider e-Recording as an option. eRecording provides the ability to record documents with the Wheeler County Clerk via one of four approved eRecording service providers. Utilizing an account with one of these service providers, customers can simply scan the original document and attach the electronic image and appropriate fees. The electronical instrument is transmitted by a secure connection to the County Clerk’s office for processing. Documents are typically recorded the same business day if all required elements are present in the instrument.   

 

Below are contact information to our eRecording Business Partners.  I encourage each business unit through the State of Oregon to consider the importance of this vital service offered through one of the eRecording partners.  Their services will provide continuity of operations while protecting employees and our constituents.

 

Contact any of Wheeler County’s approved eRecording partners to learn more and get started with this process:

 

Simplifile

5072 North 300 West

Provo, UT 84604

Phone: 800-460-5657

 

CSC ERecording Solutions

2711 Centerville Road

Wilmington, DE 19808

Phone: 866-652-0111

 

eRecording Partners Network, LLC

400 Second Ave. S.

Minneapolis, MN 55401

Phone: 888-325-3365

 

Indecomm Global Services

2925 Country Drive

St. Paul, MN 55117

Phone: 877-272-5250